AutoText
Creates, edits, or inserts AutoText. You can store formatted text, text with graphics, tables and fields as AutoText. To quickly insert AutoText, type the shortcut for the AutoText in your document, and then press F3.
You can also click the arrow next to the AutoText icon on the Insert bar, and then choose the AutoText that you want to insert.
To access this command...
Choose Tools - AutoText
Ctrl+F3
On the Insert toolbar, click
AutoText
AutoText
The AutoText dialogue box lists the AutoText categories and entries.
Display remainder of name as a suggestion while typing
Displays a suggestion for completing a word as a Help Tip after you type the first three letters of a word that matches an AutoText entry. To accept the suggestion, press Enter. If more than one AutoText entry matches the letters that you type, press Ctrl +Tab to advance through the entries. For example, to insert dummy text, type "Dum", and then press Enter.
To display the list in reverse order, press Ctrl +Shift+Tab.
Name
Lists the name of the currently selected AutoText entry. If you have selected text in the document, type the name of the new AutoText entry, click the AutoText button, and then choose New.
Shortcut
Displays the shortcut for the selected AutoText entry. If you are creating a new AutoText entry, type the shortcut that you want to use for the entry.
List box
Lists the AutoText categories. To view the AutoText entries in a category, double-click the category, or click the plus sign (+) in front of the category. To insert an AutoText entry into the current document, select the entry in the list, and then click Insert.
You can drag-and-drop AutoText entries from one category to another.
Insert
Inserts the selected AutoText into the current document.
If you insert an unformatted AutoText entry into a paragraph, the entry is formatted with the current paragraph style.
Close
Closes the dialogue box and saves all changes.
AutoText
Click to display additional AutoText commands, for example, to create a new AutoText entry from a text selection in the current document.
New
Creates a new AutoText entry from the selection that you made in the current document. The entry is added to the currently selected AutoText category. You must first enter a name before you see this command.
New (text only)
Creates a new AutoText entry only from the text in the selection that you made in the current document. Graphics, tables and other objects are not included. You must first enter a name before you see this command.
Copy
Copies the selected AutoText to the clipboard.
Replace
Replaces the content of the selected AutoText entry with the selection that was made in the current document.
Rename
Opens the Rename AutoText dialogue box, with which you can change the name of the selected AutoText entry.
Delete
Deletes the selected element or elements after confirmation.
Edit
Opens the selected AutoText entry for editing in a separate document. Make the changes that you want, choose File - Save AutoText, and then choose File - Close.
Macro
Opens the Assign Macro dialogue box, with which you attach a macro to the selected AutoText entry.
You can also use the macros that are linked to some of the supplied AutoText entries in AutoText entries that you create. The AutoText entries must be created with the "text only" option. For example, insert the string in an AutoText entry, and Office replaces the string with the contents of the corresponding database field.
Import
Opens a dialogue box where you can select the 97/2000/XP Word document or template, containing the AutoText entries that you want to import.
Categories
Adds, renames, or deletes AutoText categories.
Edit Categories
Adds, renames, or deletes AutoText categories.
Category
Displays the name of the selected AutoText category. To change the name of the category, type a new name, and then click Rename. To create a new category, type a name, and then click New.
Path
Displays the current path to the directory where the selected AutoText category files are stored. If you are creating an AutoText category, select where you want to store the category files.
New
Creates a new AutoText category using the name that you entered in the Name box.
Rename
Changes the name of the selected AutoText category to the name that you enter in the Name box.
Selection list
Lists the existing AutoText categories and the corresponding paths.
Delete
Deletes the selected element or elements without requiring confirmation.
Path
Opens the Edit Paths dialogue box, in which you can select the directory to store AutoText.
To add a new path to an AutoText directory, click the Path button in the AutoText dialogue box.
Save links relative to
Use this area to set the way Office inserts links to the AutoText directory.
File system
Links to AutoText directories on your computer are relative.
Internet
Links to files on the Internet are relative.