Insert Index Entry
Marks the selected text as index or table of contents entry.
To access this command...
Choose Insert - Table of Contents and Index - Index Entry
Open Insert toolbar, click
Entry
To edit an index entry, place the cursor in front of the index field, and then choose Edit - Reference - Index Entry...
You can leave the Insert Index Entry dialogue box open while you select and insert entries.
Selection
Index
Select the index that you want to add the entry to.
Entry
Displays the text that is selected in the document. If you want, you can enter a different word for the index entry. The selected text in the document is not changed.
1st key
Makes the current selection a subentry of the word that you enter here. For example, if you select "cold", and enter "weather" as the 1st key, the index entry is "weather, cold".
2nd key
Makes the current selection a sub-subentry of the 1st key. For example, if you select "cold", and enter "weather" as the 1st key and "winter" as the 2nd key, the index entry is "weather, winter, cold".
Phonetic reading
Enter the phonetic reading for the corresponding entry. For example, if a Japanese Kanji word has more than one pronunciation, enter the correct pronunciation as a Katakana word. The Kanji word is then sorted according to the phonetic reading entry. This option is only available if Asian language support is enabled.
Main Entry
Makes the selected text the main entry in an alphabetical index. Office displays the page number of the main entry in a different format than the other entries in the index.
Level
Entries using the paragraph format "Heading X" (X = 1-10) can be automatically added to the table of contents. The level of the entry in the index corresponds to the outline level of the heading style.
This option is available only for table of contents and user-defined index entries.
Apply to all similar texts
Automatically marks all other occurrences of the selected text in the document. Text in headers, footers, frames and captions is not included.
You cannot use the function for an Entry that you entered manually in this dialogue box.
To include all occurrences of a text passage in an index, select the text, choose Edit - Find & Replace, and click Find All. Then choose Insert - Table of Contents and Index - Index Entry and click Insert.
Match case
Matches the exact character provided in the Find box without considering any alternative case matches.
Whole words only
Searches for whole words or cells that are identical to the search text.
Insert
Marks an index entry in your text.
Close
Closes the dialogue box.
New user-defined index
Opens the Create New User-defined Index dialogue box where you can create a custom index.
Name
Enter a name for the new user-defined index. The new index is added to the list of available indexes and tables.