Data Field Options

You can specify additional options for column, row, and page data fields in the pivot table.

Sort by

Select the data field that you want to sort columns or rows by.

Ascending

Sorts the values from the lowest value to the highest value. If the selected field is the field for which the dialogue box was opened, the items are sorted by name. If a data field was selected, the items are sorted by the resultant value of the selected data field.

Descending

Sorts the values descending from the highest value to the lowest value. If the selected field is the field for which the dialogue box was opened, the items are sorted by name. If a data field was selected, the items are sorted by the resultant value of the selected data field.

Manual

Sorts values alphabetically.

Display options

You can specify the display options for all row fields except for the last, innermost row field.

Layout

Select the layout mode for the field in the list box.

Empty line after each item

Adds an empty row after the data for each item in the pivot table.

Show automatically

Displays the top or bottom nn items when you sort by a specified field.

Show

Turns on the automatic show feature.

items

Enter the maximum number of items that you want to show automatically.

From

Shows the top or bottom items in the specified sort order.

Using field

Select the data field that you want to sort the data by.

Hide items

Select the items that you want to hide from the calculations.

Hierarchy

Select the hierarchy that you want to use. The pivot table must be based on an external source data that contains data hierarchies.

Calc does not provide multiple hierarchies for a single field and so this option is normally grayed. If you use a pivot table data source extension, that extension could define multiple hierarchies for some fields and then the option could become available. See the documentation supplied with that extension for more details.