Data

Use the Data menu commands to edit the data in the current sheet. You can define ranges, sort and filter the data, calculate results, outline data, and create a pivot table.

Sort

Sorts the selected rows according to the conditions that you specify. Office automatically recognises and selects database ranges.

Sort Ascending

Text fields are sorted alphabetically, numeric fields are sorted by number.

Sort Descending

Text fields are sorted alphabetically, number fields are sorted by number.

AutoFilter

Automatically filters the selected cell range, and creates one-row list boxes with which you can choose the items that you want to display.

More Filters

Shows commands to filter your data.

Define Range

Defines a database range based on the selected cells in your sheet.

Select Range

Selects a database range that you defined under Data - Define Range.

Refresh Range

Updates a data range that was inserted from an external database. The data in the sheet is updated to match the data in the external database.

Pivot Table

A pivot table provides a summary of large amounts of data. You can then rearrange the pivot table to view different summaries of the data.

Calculate

Commands to calculate formula cells.

Validity

Defines what data is valid for a selected cell or cell range.

Subtotals

Calculates subtotals for the columns that you select. Office uses the SUM function to automatically calculate the subtotal and grand total values in a labelled range. You can also use other functions to perform the calculation. Office automatically recognises a defined database area when you place the cursor in it.

Form

Data Entry Form is a tool to make table data entry easy in spreadsheets. With the Data Entry Form, you can enter, edit and delete records (or rows) of data and avoid horizontal scrolling when the table has many columns or when some columns are very wide.

Streams

Create live data streams for spreadsheets.

XML Source

Import XML data in a spreadsheet.

Multiple Operations

Applies the same formula to different cells, but with different parameter values.

Text to Columns

Opens the Text to Columns dialogue box, where you enter settings to expand the contents of selected cells to multiple cells.

Consolidate

Combines data from one or more independent cell ranges and calculates a new range using the function that you specify.

Group and Outline

You can create an outline of your data and group rows and columns together so that you can collapse and expand the groups with a single click.

Statistics

Use the data statistics in Calc to perform complex data analysis