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Inserting Cross-References

Cross-references allow you to jump to specific text passages and objects in a single document. A cross-reference consists of a target and a reference that are inserted as fields in the document.

Objects with captions and bookmarks can be used as targets.

Cross-Referencing Text

Before you can insert a cross-reference, you must first specify the targets in your text.

To Insert a Target

  1. Select the text that you want to use as a target for the cross-reference.

  2. Choose Insert - Cross-reference.

  3. In the Type list, select “Set Reference”.

  4. Type a name for the target in the Name box. The selected text is displayed in the Value box.

  5. Click Insert. The name of the target is added to the Selection list.

Leave the dialogue box open and proceed to the next section.

To Create a Cross-Reference to a Target

  1. Position the cursor in the text where you want to insert a cross-reference.

  2. Choose Insert - Cross-reference to open the dialogue box, if it is not open already.

  3. In the Type list, select "Insert Reference".

  4. In the Selection list, select the target that you want to cross-reference.

  5. In the Refer using list, select the format for the cross-reference. The format specifies the type of information that is displayed as the cross-reference. For example, "Reference" inserts the target text, and "Page" inserts the page number where the target is located. For footnotes the footnote number is inserted.

  6. Click Insert.

  7. Click Close when finished.

Cross-Referencing an Object

You can cross-reference most objects in your document, such as graphics, drawing objects, OLE objects, and tables, so long as they have a caption. To add a caption to an object, select the object, and then choose Insert - Caption.

  1. Click in the document where you want to insert the cross-reference.

  2. Choose Insert - Cross-reference.

  3. In the Type list, select the caption category of the object.

  4. In the Selection list, select the caption number of the object that you want to cross-reference.

  5. In the Refer using list, select the format of the cross-reference. The format specifies the type of information that is displayed as the cross-reference. For example, "Reference" inserts the caption category and caption text of the object.

  6. Click Insert.

  7. Click Close when finished.

Updating Cross-References

To manually update the cross-references in a document, choose Tools - Update - Fields from the menu or press F9.

Choose View - Field Names to switch between viewing the reference names and the reference contents.