Standard Bar

The Standard bar is available in every Office application.

Open File

Opens a local or remote file, or imports one.

Open File

Save As

Saves the current document in a different location, or with a different file name or file type.

Save As

Opens a new window in your default email program with the current document as an attachment. The current file format is used. If the document is new and unsaved, the format specified in Tools - Options - Load/Save - General is used.

Email Document

Edit Mode

Use the Edit Mode icon to activate or deactivate the edit mode.

Edit Mode

Export as PDF

Saves the current file to Portable Document Format (PDF) version 1.4. A PDF file can be viewed and printed on any platform with the original formatting intact, provided that supporting software is installed.

Export Directly as PDF

Print File Directly

Click the Print File Directly icon to print the active document with the current default print settings. These can be found in the Printer Setup dialogue box, which you can call with the Printer Settings menu command.

Print File Directly

Print Preview

Displays a preview of the printed page or closes the preview.

Print Preview

Displays a preview of the printed page or closes the preview.

Print Preview

Spelling

Checks the document or the current selection for spelling errors. If a grammar checking extension is installed, the dialogue box also checks for grammar errors.

Spelling

Automatic Spell Checking On/Off

Automatically checks spelling as you type, and underlines errors.

Automatic Spell Checking On/Off

Cut

Removes and copies the selection to the clipboard.

Cut

Copy

Copies the selection to the clipboard.

Copy

Paste

Inserts the contents of the clipboard at the location of the cursor, and replaces any selected text or objects.

Paste

Clone Formatting

First select some text or an object, then click this icon. Then click on or drag across other text or click an object to apply the same formatting.

Click the Clone Formatting icon on the Standard toolbar.

Clone Formatting

Undo

Reverses the last command or the last entry you typed. To select the command that you want to reverse, click the arrow next to the Undo icon on the Standard bar.

Undo

Redo

Reverses the action of the last Undo command. To select the Undo step that you want to reverse, click the arrow next to the Redo icon on the Standard bar.

Redo

Hyperlink

Opens a dialogue box that enables you to create and edit hyperlinks.

Hyperlink Dialogue Box

Insert Table

Inserts a table into the document. You can also click the arrow, drag to select the number of rows and columns to include in the table, and then click in the last cell.

Table

Show Draw Functions

Click to open or close the Drawing bar, where you can add shapes, lines, text, and callouts to the current document.

Show Draw Functions

Find & Replace

Finds or replaces text or formats in the current document.

Find & Replace

Data Sources

Lists the databases that are registered in Office and lets you manage the contents of the databases.

Data Sources

Formatting Marks

Shows hidden formatting symbols in your text, such as paragraph marks, line breaks, tab stops, and spaces.

Formatting Marks

HTML Source

Displays the source text of the current HTML document. This view is available when creating a new HTML document or opening an existing one.

HTML Source

Show Draw Functions

Click to open or close the Drawing bar, where you can add shapes, lines, text, and callouts to the current document.

Show Draw Functions

Find & Replace

Finds or replaces text or formats in the current document.

Find & Replace

Data Sources

Lists the databases that are registered in Office and lets you manage the contents of the databases.

Data Sources

Insert Chart

Creates a chart in the current document.

Chart

Sort Descending / Sort Ascending

Sorts the selection from the highest to the lowest value, or from the lowest to the highest value using the column that contains the cursor.

Sort Ascending

Sort Descending

Chart

Creates a chart in the current document.

Chart

Table

Inserts a new table into the current slide or page.

Table

Display Grid

Specifies whether to display the grid.

Display Grid

Chart

Creates a chart in the current document.

Chart

3-D Effects

Specifies the properties of 3D object(s) in the current document or converts a 2D object to 3D.

3-D Effects

Navigator

Click the Navigator On/Off icon to hide or show the Navigator.

Navigator On/Off

Gallery

Opens the Gallery deck of the Sidebar, where you can select images and audio clips to insert into your document.

Gallery

Opens the Gallery deck of the Sidebar, where you can select images and audio clips to insert into your document.

Gallery

Zoom & View Layout

Reduces or enlarges the screen display of Office. The current zoom factor is displayed as a percentage value on the Status bar.

Zoom

Office Help

Opens the main page of the Office Help for the current application. You can scroll through the Help pages and you can search for index terms or any text.

Office Help

What’s This?

Enables extended help tips under the mouse pointer until the next click.

What’s This?

Load URL

Loads a document specified by an entered URL. You can type a new URL, edit an URL or select one from the list. Displays the full path of the current document.

Enable Load URL with the Visible Buttons command (right-click the toolbar).