Prints the current document, selection, or the pages that you specify. You can also set the print options for the current document. The printing options can vary according to the printer and the operating system that you use.
To access this command...
Choose File - Print.
Ctrl+POn the Standard bar, click
On the Print Preview bar of a text document, click
Print Page Preview
The Print dialogue box consists of three main parts: A preview with navigation buttons, tab pages with control elements specific to the current document type, and the Print, Cancel and Help buttons.
If you just want to know how to print your document, click any of the following links.
Printing text documents:
Printing spreadsheets:
General printing:
Printing faster with Reduced Data
Selecting the Maximum Printable Area on a Page
The settings that you define in the Print dialogue box are valid only for the current print job that you start by clicking the Print button. If you want to change some options permanently, open Tools - Options - Office (application name) - Print.
To set the default Office printer options for text documents, choose Tools - Options - Office Writer - Print.
To set the default Office printer options for spreadsheet documents, choose Tools - Options - Office Calc - Print.
To set the default Office printer options for presentation documents, choose Tools - Options - Office Impress - Print.
Press Shift+F1 or choose Help - What's This? and point to any control element in the Print dialogue box to see an extended help text.
Preview
The preview shows how each sheet of paper will look. You can browse through all sheets of paper with the buttons below the preview.
Preview checkbox
Turn on or off display of the print preview.
Preview navigation box
Enter the number of page to be shown in the preview in the box or use the arrow buttons to display pages in the preview.
🡆 Shows preview of the next page.
⯮ Shows preview of the last page.
🡄 Shows preview of the previous page.
⯬ Shows preview of the first page.
General
On the General tab page, you find the most important control elements for printing. You can define which contents of your document are to be printed. You can select the printer and open the Printer Settings dialogue box.
Printer
The list box shows the installed printers. Click the printer to use for the current print job.
Status
Shows the availability of the selected printer.
Properties
Opens the Printer Properties dialogue box. The printer properties vary according to the printer that you select.
Range and copies
All pages
Prints the entire document.
Pages
Prints only the pages or slides that you specify in the Pages box.
Selection
Prints only the selected area(s) or object(s) in the current document.
To print a range of pages, use a format like 3-6. To print single pages, use a format like 7;9;11. You can print a combination of page ranges and single pages, by using a format like 3-6;8;10;12.
Include
Select the subset of pages to print. Possible values are:
- Even pages:
Prints only even numbered pages or slides.
- Odd pages:
Prints only odd numbered pages or slides.
- Odd and even pages:
Prints the entire document.
From which
Select the source of sheet content to be printed. Possible values are Print all sheets and Print selected sheets.
Paper sides
If the printer is capable of duplex printing it's possible to choose between using only one side of the paper or both.
Number of copies
Enter the number of copies that you want to print.
Collate
Preserves the page order of the original document.
Create separated prints jobs for collated output
Check to not rely on the printer to create collated copies but create a print job for each copy instead.
Print in reverse order
Check to print pages in reverse order.
Page Layout
The Page Layout section can be used to save some sheets of paper by printing several pages onto each sheet of paper. You define the arrangement and size of output pages on the physical paper.
Change the arrangement of pages to be printed on every sheet of paper. The preview shows how every final sheet of paper will look.
For some document types, you can choose to print a brochure.
Paper size
Set the paper size you would like to use. The preview will show how the document would look on a paper of the given size.
Orientation
Select the orientation of the paper. Possible values are Portrait and Landscape.
Pages per sheet
Print multiple pages per sheet of paper.
Select how many pages to print per sheet of paper. When the number of pages is set to Custom, then the following settings shows:
Pages
Select number of rows.
By
Select number of columns.
Margin
Select margin between the printed pages and paper edge.
Distance
Select margin between individual pages on each sheet of paper.
Order
Select order in which pages are to be printed.
Draw a border on each page
Check to draw a border around each page.
Brochure
Select the Brochure option to print the document in brochure format.
Office Writer
Contents
Page Background
Specifies whether to print colours and objects that are inserted to the background of the page, which you have specified under Format - Page - Background.
Images and other graphic objects
Specifies whether the graphics and drawings or OLE objects of your text document are printed.
Hidden text
Enable this option to print text that is marked as hidden.
Text placeholders
Enable this option to print text placeholders. Disable this option to leave the text placeholders blank in the printout.
Form controls
Specifies whether the form control fields of the text document are printed.
Comments
Specify where to print comments (if any).
Colour
Print text in black
Specifies whether to always print text in black.
Pages
Print automatically inserted blank pages
If this option is enabled automatically inserted blank pages are printed. This is best if you are printing double-sided. For example, in a book, a "chapter" paragraph style has been set to always start with an odd numbered page. If the previous chapter ends on an odd page, Office inserts an even numbered blank page. This option controls whether to print that even numbered page.
Office Calc
Pages
Suppress output of empty pages
If checked empty pages that have no cell contents or draw objects are not printed.
Office Impress
Document
Type
Select which parts of the document should be printed.
Slides per page
Select how many slides to print per page.
Order
Specify how to arrange slides on the printed page.
Contents
Slide name
Specifies whether to print the page name of a document.
Date and time
Specifies whether to print the current date and time.
Hidden pages
Specifies whether to print the pages that are currently hidden.
Colour
Original colours
Specifies to print in original colours.
Grayscale
Specifies to print colours as greyscale.
Black and white
Specifies to print colours as black and white.
Size
Specify how to scale slides in the printout.
Original size
Specifies that you do not want to further scale pages when printing.
Fit to printable page
Specifies whether to scale down objects that are beyond the margins of the current printer so they fit on the paper in the printer.
Distribute on multiple sheets of paper
Prints a large format document, such as a poster or banner, by distributing the document page across multiple sheets of paper. The distribution option calculates how many sheets of paper are needed. You can then piece together the sheets.
Tile sheet of paper with repeated slides
Specifies that pages are to be printed in tiled format. If the pages or slides are smaller than the paper, repeat the pages or slides on one sheet of paper.
Office Draw
Contents
Page name
Specifies whether to print the page name of a document.
Date and time
Specifies whether to print the current date and time.
Colour
Original colours
Specifies to print in original colours.
Grayscale
Specifies to print colours as greyscale.
Black and white
Specifies to print colours as black and white.
Size
Specify how to scale slides in the printout.
Original size
Specifies that you do not want to further scale pages when printing.
Fit to printable page
Specifies whether to scale down objects that are beyond the margins of the current printer so they fit on the paper in the printer.
Distribute on multiple sheets of paper
Prints a large format document, such as a poster or banner, by distributing the document page across multiple sheets of paper. The distribution option calculates how many sheets of paper are needed. You can then piece together the sheets.
Tile sheet of paper with repeated slides
Specifies that pages are to be printed in tiled format. If the pages or slides are smaller than the paper, repeat the pages or slides on one sheet of paper.
Office Math
Contents
Title
Specifies whether you want the name of the document to be included in the printout.
Formula text
Specifies whether to include the contents of the Commands window at the bottom of the printout.
Borders
Applies a thin border to the formula area in the printout.
Size
Original size
Prints the formula without adjusting the current font size.
Fit to page
Adjusts the formula to the page format used in the printout.
Scaling
Reduces or enlarges the size of the printed formula by a specified factor.
Enter the scale factor for scaling the formula.
Unix hints
You can also use the Printer Settings to specify additional printer options.