Text Documents (Writer)
HTML Documents (Writer Web)
Spreadsheets (Calc)
Presentations (Impress)
Drawings (Draw)
Database Functionality (Base)
Formulae (Math)
Charts and Diagrams
Macros and Scripting
Office Installation
Common Help Topics
OneOffice Logo

User Data

Use this tab page to enter or edit user data. Some of the data may have already been entered by the user or system administrator when installing Office.

To access this command...

Choose Tools - Options - Office - User Data.

User data is used by templates and Wizards in Office. For example, the "Forename" and "Surname" data fields are used to automatically insert your name as the author of a new document. You can see this under File - Properties.

Some of the user data is included automatically in an internal dictionary so that it is recognised by the spell checker. If typing errors are made, the program can use this data to suggest replacements. Note that changes to data take effect only after Office is restarted.

User data is also used when commenting and in tracking changes mode, to identify comments/edits author; and to mark last edit position in document, so that when author opens the document later, it opens at the last edit position.


Use the Address field to enter and edit your personal user data.


Type the name of your company in this field.


Type your first name.


Type your last name.


Type your initials.


Type the name of your street in this field.


Type your ZIP in this field.

Post town

Type the city where you live.


Type your state.


Type your title in this field.


Type your position in the company in this field.

Tel. (Home)

Type your private telephone number in this field.

Tel. (Work)

Type your work number in this field.


Type your fax number in this field.


Type your email address. For example, my.name@my.provider.com


Set the preferred public key for OpenPGP encryption and digital signature. These preferred keys will be pre-selected in key selection dialogue box every time you sign or encrypt a document, so you don't have to select it yourself when signing with one specific key frequently.

OpenPGP signing key

Select your OpenPGP key from the drop-down list for signing ODF documents.

OpenPGP encryption key

Select your OpenPGP key from the drop-down list for encrypting ODF documents.

When encrypting documents, always encrypt to self

Mark this checkbox to also encrypt the file with your public key, so you can open the document with your private key.

Keep this option selected, if you ever want to be able to decrypt documents you've encrypted for other people.