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Printing Presentations

Default printer settings

  1. To set the default printing options for Office Impress, choose Tools - Options - Office Impress - Print.

Setting printer options for the current presentation

  1. Choose File - Print.

  2. Click the Office Impress or the Options tab page, and then select the printer options.

These settings override the default printer options in Tools - Options - Office Impress - Print for the current print job only.

Choosing a print layout for handouts

  1. Choose File - Print.

  2. On the General tab page of the Print dialogue box, select the "Handouts" entry from the Document list box.

  3. Select the number of slides to print per page of paper.

Defining print options for handouts

  1. Click the Handout tab.

  2. Choose Insert - Page Number to open the Header and Footer dialogue box.

  3. Click Notes and Handouts to enter the header and footer text for handouts.

You see four areas on this dialogue box with check boxes for Header, Date and time, Footer, and Page number. These four areas correspond to the four areas in the corners of the master handout view.

  1. Enter text for header, footer, and date. Mark the Page number check box, if you want to number the handout pages. Ensure the Header check box is marked if you want your header text to be printed.

  2. Click Apply to All.

The fields in the master handout view on screen are not updated, but the text that you entered will be printed.

Printing handouts or notes

  1. Choose File - Print.

  2. Click the Document list box and select the type of contents to print.

  3. Select Handouts or Notes and select the number of slides to print on each page of paper.

If you want another layout of the slides on the printed paper pages, use the mouse to move the slides around on the Handout view.

Printing a range of slides

  1. Choose View - Slide Sorter.

  2. Hold down Shift, and click the range of slides that you want to print.

  3. Choose File - Print.

  4. In the Range and copies area, click Slides.

  5. Enter the slide numbers you want to print, and click OK.