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Inserting and Editing Footnotes or Endnotes

Footnotes reference more information about a topic at the bottom of a page and endnotes reference information at the end of the document. Office automatically numbers the footnotes and endnotes.

To Insert a Footnote or Endnote

  1. Click in your document where you want to place the anchor of the note.

  2. Choose Insert - Footnote and Endnote - Footnote or Endnote.

  3. In the Numbering area, select the format that you want to use. If you select Character, click the Choose button and select the character that you want to use for the footnote.

  4. In the Type area, select Footnote or Endnote.

  5. Click OK.

  6. Type the note.

You can also insert footnotes by clicking the Insert Footnote Directly icon on the Insert toolbar.

You can insert endnotes directly by clicking the Insert Endnote icon on the Standard or Insert toolbar or choose Insert - Footnote and Endnote - Endnote.

To Edit a Footnote or Endnote

  • The mouse pointer changes to a hand when you rest it over a footnote or endnote anchor in your document.
  • To edit the text of a footnote or endnote, click in the note, or click the anchor for the note in the text, or press Ctrl +Shift+PageDown.
  • To change the format of a footnote, click in the footnote, press F11 to open the Styles window, right-click "Footnote" in the list, and then choose Modify.
  • To jump from the footnote or endnote text to the note anchor in the text, press PageUp.
  • To edit the numbering properties of a footnote or endnote anchor, click in front of the anchor, and choose Edit - Footnote/Endnote.
  • To change the formatting that Office applies to footnotes and endnotes, choose Tools - Footnotes and Endnotes.
  • To edit the properties of the text area for footnotes or endnotes, choose Format - Page, and then click the Footnote tab.
  • To remove a footnote, delete the footnote anchor in the text.

Shortcut keys can be made to insert, edit, and navigate to footnotes and endnotes. Choose Tools - Customise - Keyboard tab and enter note in the Functions box to see possibilities.